Project Management Assistant in Woluwe (m/f)

A challenging role in the real estate field for an ambitious and well organised person!
Woluwé

Job description

For our client, active in real estate, we are currently looking for a Project Management Assistant.

In this role you provide secretarial support to the Project Managers in order to enable them to focus on their core business.

Responsibilities:

  • Handle written communication, collate information and prepare various reports for superiors;
  • Process incoming and outgoing mail;
  • Manage the agendas, plan internal and external meetings, organise conference calls, etc;
  • Organise travel arrangements, follow-up document processing and propose improvements of work proecdures and/or workflows;
  • Draw-up project files and archive relevant documents according to internal procedures;
  • Assist Project Managers in the process of their projects from A to Z;
  • Collect and follow-up the electronic filing of as built drawings, technical fact sheets and post intervention files and update if necessary;
  • File original and legal documents, such as permits, plans and technical documentation;
  • Assist in tendering of projects: send out tendering documents, organise site visits, follow-up of incoming offers and price comparison, tracking, etc;
  • Participate actively in internal meetings to ensure smooth follow-up of projects in progress;
  • Follow-up of insurance risk claims, draw-up and follow-up of purchase orders and contracts;
  • Follow-up of invoices, budgets and provisions.

Your profile

  • You obtained a Bachelor degree and have two to five years of experience in administrative support;
  • You are fluent in Dutch and French with a good level of English - both orally and written;
  • You are computer literate and have good knowledge of MS Office tools;
  • Knowledge of Sharepoint and SAP are an asset;
  • Thanks to your critical sense, you are able to analyse and solve problems;
  • You demonstrate strong skills of accuracy, planning and organisation;
  • You are customer-oriented and a real team player;
  • You cherish following values: customer experience, accountability, reliability, connectivity and pioneering;
  • Assertive, respectful towards others and procedures, sense of responsibility, flexibility and a touch of humour are all traits that define your personality and make you the perfect match for our client.

What we offer

Our client offers:

  • A permanent contract;
  • A competitive salary package, completed by fringe benefits (meal vouchers, pension plan, insurance package, bonus system, reimbursement of transport costs, etc);
  • A dynamic and enjoyable working atmosphere within an ambitious team;
  • An open company culture with visions towards the future.

Timetable

Full-time

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