Executive Assistant (m/f)

We are looking for a proactive professional and experienced Executive Assistant! Are you the one we should be talking to? Read the job description and apply!

Job description

One part of your mission will be to effectively assist the CEO in optimally managing his secretariat. As such, your most important tasks are:

  • Accurately maintaining the professional secretariat by taking a maximum of initiatives to support the CEO and reduce his workload (calendar and phone calls management, travel organisation, preparation and follow-up of files, processing of mail, systemic and logical classification, drafting mail and other documents, etc.)
  • Liaising with the directors to ensure the transmission of information related to the practical organisation of the Board of Directors, the Nomination and Remuneration Committee and the Audit Committee.
  • In absolute confidentiality, being the trusted person of the CEO in all your tasks and responsibilities as well as in all confidential files and projects in order to guarantee a rigorous and discreet administrative follow-up as well as optimal exchanges of information.
In the other part of your assignment, you will also assist the Secretary General / General Counsel in the following tasks:
  • General Secretariat: organisation and preparation of meetings of the boards of directors and general meetings; corporate housekeeping; monitoring the obligations of listed companies;
  • Administrative support ;
  • Billing and budget management;
This role requires rigor, a sense of organization and of course also respect for confidentiality

Your profile

  • Excellent communication skills (verbal and written) and high professional quality
  • Perfect command of French, with a very good level in Dutch and English (oral and written)
  • Bachelor's degree in Management Secretariat
  • 10 years of experience in a legal secretariat
  • Positive personality, radiant, curious to learn, dedicated and flexible while remaining well organised
  • Proactive attitude and initiative
  • Ability to learn and comprehend quickly

What we offer

  • A full-time position and permanent contract 
  • An attractive salary package supplemented with extralegal benefits
  • The opportunity to work in a dynamic team on a human scale, serving the interest of the organisation
  • A position of trust in a renowned Belgian company



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