Executive Assistant (m/f)

We are looking for a proactive professional and experienced Executive Assistant! Are you the one we should be talking to? Read the job description and apply!
Woluwe-Saint-Lambert

Job description

One part of your mission will be to effectively assist the CEO in optimally managing his secretariat. As such, your most important tasks are:

  • Accurately maintaining the professional secretariat by taking a maximum of initiatives to support the CEO and reduce his workload (calendar and phone calls management, travel organisation, preparation and follow-up of files, processing of mail, systemic and logical classification, drafting mail and other documents, etc.)
  • Liaising with the directors to ensure the transmission of information related to the practical organisation of the Board of Directors, the Nomination and Remuneration Committee and the Audit Committee.
  • In absolute confidentiality, being the trusted person of the CEO in all your tasks and responsibilities as well as in all confidential files and projects in order to guarantee a rigorous and discreet administrative follow-up as well as optimal exchanges of information.
In the other part of your assignment, you will also assist the Secretary General / General Counsel in the following tasks:
  • General Secretariat: organisation and preparation of meetings of the boards of directors and general meetings; corporate housekeeping; monitoring the obligations of listed companies;
  • Administrative support ;
  • Billing and budget management;
This role requires rigor, a sense of organization and of course also respect for confidentiality

Your profile

  • Excellent communication skills (verbal and written) and high professional quality
  • Perfect command of French, with a very good level in Dutch and English (oral and written)
  • Bachelor's degree in Management Secretariat
  • 10 years of experience in a legal secretariat
  • Positive personality, radiant, curious to learn, dedicated and flexible while remaining well organised
  • Proactive attitude and initiative
  • Ability to learn and comprehend quickly

What we offer

  • A full-time position and permanent contract 
  • An attractive salary package supplemented with extralegal benefits
  • The opportunity to work in a dynamic team on a human scale, serving the interest of the organisation
  • A position of trust in a renowned Belgian company

Timetable

Full-time

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