Bilingual Legal Secretary (m/f) DE/EN

We need your strong communication skills and positive attitude for the following position!
Brussels - Centre

Job description

As a Bilingual Legal Secretary in German-English, you will provide a wide-ranging legal secretarial and support duties to the fee earners in our client's Brussels Office.

General duties include:

  • Assigned to multiple fee earners;
  • All typing, dictation and secretarial services, correspondence and fax including lengthy and substantial document production;
  • Proofreading documents to ensure accuracy;
  • Organising and maintaining filing and systems, both paper and electronic;
  • Photocopying, scanning and document preparation;
  • Dealing professionally with telephone calls, clients and other visitors;
  • Using the firms technology, including Word, information systems, Internet research, client management (InterAction);
  • Completing complex expenses (MetaStorm), bill preparation as required and reconciling monthly statements;
  • General office administration tasks, including making arrangements and preparing itineraries for complex business travel, dinners, lunches, other meetings in and outside the office;
  • Liaising with colleagues and the firm's other offices on day to day matters;
  • Maintaining diary and schedules for fee earners;
  • Entering time on Intapp in a timely fashion and chasing when necessary;
  • Assisting with meetings, seminars and client events if required;
  • Maintaining professional and efficient dialogue with clients when fee earners are away, ensuring close attention to client care;
  • Organising and liaising with clients and other third parties for meetings and conference calls; 
  • Any other reasonable duties as required by the firm, including regular reception coverage.

Your profile

  • Native level of written and spoken German, high level of English as it is the working language;
  • Fully proficient in word processing and document production in both English and German, in particular Word with the knowledge to resolve complicated formatting issues, emailing documents, charts and tables etc; intermediate Excel and PowerPoint;
  • Accuracy;
  • Sound legal secretarial experience in a law firm is an asset;
  • Highly organised with the ability to prioritise conflicting demands;
  • Thrive under pressure;
  • Excellent communication skills at all levels;
  • Familiarity with detailed and sometimes complicated filing;
  • Sound knowledge of all administrative functions relevant to senior lawyers.

Essential Qualities:

  • Team player;
  • Strong communicator;
  • Flexibility in working hours - some evenings, weekend and public holiday work will be required;
  • Professional attitude in all dealings and communication;
  • Smart appearance and image;
  • Intelligent, committed, enthusiastic, time responsive;
  • Genuine interest in client matters;
  • Positive attitude;
  • Excellent attention to detail;
  • Pride in quality of work, taking responsibility for getting the job done;
  • Sense of humour;
  • Pro-active approach, e.g. administration, planning, updating;
  • Optimise time, particularly when fee earners are absent;
  • Solutions’ driven.

What we offer

  • A full time permanent position in a legal environment;
  • A competitive salary package and extralegal benefits;
  • 38 hours week with a need for a flexible working pattern to meet the requirements of the firm and clients. Working hours may need to change to suit the preference of the partners and the needs of the business.



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