Personal Assistant (m/f) EN/FR+NL

You have excellent knowledge of English and French and good knowledge of Dutch, then please read further!
Brussels

Job description

  • Responsible for calendar management, requiring interaction with both internal and external participants, to coordinate a variety of meetings, both in office, virtual meetings and other locations;
  • Strong support for preparing and follow-up of stakeholder meetings;
  • Prepare and attend Board meetings and some internal meetings; minutes taking and follow up after those meetings;
  • Answer phone and direct appropriate calls to the Executive Director;
  • Communicate and handle incoming and outgoing electronic communications;
  • Assist the Executive Director with preparation of presentation materials and correspondence;
  • Review and summarize miscellaneous reports and documents;
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner;
  • Arranging travel, accommodation reservations for the Executive Director;
  • Provide general assistance to other member of staff when required, for example some front of desk tasks, welcoming visitors, setting up the meeting room, etc.

Your profile

  • Ideally minimum 1-3 years of relevant professional experience and a degree in Secretariat, or equivalent qualifications;
  • Proficiency in spoken and written English and French with some working knowledge of Dutch;
  • Proficiency in Microsoft Office Suite, and an interest in finding office IT solutions;
  • Works well in multi-task environment, able to prioritize, organize self and others;
  • Has clear attention for detail, is analytical and enjoys good communication and customer service skills;
  • Brings about a positive and pro-active office atmosphere;
  • Willing to be part of a small, dynamic, and international team; you are a real team-player, and are willing to assist others when needed;
  • Experience with a not-for-profit, European association would be an asset.

What we offer

Our client offers you :

  • A full time job (38h/week) in a nice working environment
  • Extra-legal benefits: transport allowance, 21 days of holiday, which increase with seniority.

Timetable

Full-time

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