The Executive Secretary has an important role
As a secretary or Management Assistant, you can choose to specialise in a certain area, e.g. as a Legal Secretary, Medical Secretary or Executive Assistant. As an Executive Assistant, you can look forward to a challenging position.
The Executive Assistant is the management’s right hand
As an Executive Assistant, you first and foremost provide support to management. You handle correspondence in different languages, assist with the preparation of working schedules, organise meetings and establish who is, and isn't, given access to management. You manage agendas and fix priorities in this context. You act as the management’s contact person and as the company’s calling card, and you handle or delegate appointments. Furthermore, you know the ins and outs of the company and steer the management accordingly where necessary.
It is, therefore, absolutely crucial that the Executive Assistant and the management work well together and constitute a close-knit team. As an Executive Assistant, you can support one or more managers as well as one or more departments.
The Executive Assistant’s duties
Besides acting as the management’s right hand, the Executive Assistant also has an extensive and varied range of duties. As an Executive Assistant, you obviously carry out secretarial work. You maintain archives in order to ensure easy access to all kinds of documents at any given time.
You prepare meetings and take notes. You keep track of who should be present at the meeting, check suitable dates for these meetings, take into account who will provide reading material and handle logistics.
You ensure that everything runs smoothly at the office and that all necessary supplies are available. You make appointments and establish working schedules.
You are responsible for the reception, you organise business lunches and trips and you support important business contacts. You often deal with confidential information.
You also maintain contact with other departments. You coordinate the communication and information flow from the different departments towards management. You subsequently give orders on behalf of management and follow up on these assignments.
The Executive Assistant’s skills
An Executive Assistant is expected to have good language skills. You are customer-oriented and have a friendly approach. You can communicate easily with colleagues and clients.
In most cases, an Executive Assistant has benefited from higher education, e.g. a degree in Secretarial-Languages, Commercial Communication or Office Management.
Visit Rainbow's website and quickly find a suitable vacancy as an Executive Assistant. You will also find other vacancies there, like secretary, Management Assistant, Office Manager, Administrative Assistant, Receptionist, Personal Assistant and Commercial Assistant.